Technology is Evolving and So Should Your Digital Learning Experience: 6 Steps to Implement a New LMS

Online learning management platforms are the way of the future. Ever-changing learner demographics and preferences have widely influenced companies’ decisions to utilize LMS technology. Not only are learners evolving, but companies are incorporating remote or asynchronous schedules instead of the traditional in-the-office workweek. The most effective tool for handling internal training and education is a comprehensive LMS platform.

Unfortunately, many who currently use LMS systems are working with outdated systems that don’t account for the changes in the workforce that developed over 2020 and beyond. 37% are already on the hunt for new systems that take current workplace needs into account, but it’s key to also think about how your system will grow with your company and our workforce culture. What works now should also be adaptable and an investment in the future success of your company.

The right LMS will make training more impactful and easier to consume. It will help learning managers handle the entire life cycle of the learning process within their company. As a fluid mechanism, learning management systems are an essential tool for any company that wants to run a comprehensive online learning program.

However, to keep up with adaptations in technology and in-demand skill sets, companies need to know the necessary timespan to set up a new digital LMS platform before switching from their existing one. LMS platforms are the foundation of online learning, but every dollar counts and should be invested confidently in new technology. That’s why it is essential to know how to get an LMS up and running quickly.

ExpertusONE offers 24/7 support and an easy setup so that companies can reduce learning downtime and get tech help whenever they need it. Not only will you have easily accessible resources, but your learning platform will be within reach with always-on access.

What to Expect When Implementing a New LMS Platform

eLearning has never been more coveted than in recent years. Shifting to a completely digital online learning system boosts your learning programs’ efficiency and effectiveness.

A digital learning platform is your secret weapon against stagnation.

However, with all great advancements come some potential risks and solutions. Implementing integrations could compromise the availability of technical resources. Data migration could delay the validation process, shortening the turnaround time. Even User Acceptance Testing (UAT) can be damaging when asked feature questions.

These are all potential risks, but fortunately, adequate preparation can mitigate them. Here’s how to do it—ExpertusONE will cover all the bases to create the perfect digital learning experience. The ExpertusONE team is made up of technical resources—such as dedicated migration specialists who will intercept delays—and training can be done before UAT.

Through ExpertusONE, your digital learning management system will be operational in about nine weeks. There are only six steps to transitioning to your new LMS software smoothly and promptly.

Step 1: Brand Your Site

This step is pretty straightforward. How do you want your site to look and feel? You should be aware of your brand image and make it clear to employees. Your site should match your company and reflect the direction you expect your business and employees to strive toward in their large and small goals.

In this step, you will select from templatized branding options for the site. Next, create the necessary images files, implement them, and then validate them.

Step 2: Site Configuration

ExpertusONE offers various LMS features to personalize your experience, including:

Digital Content Player: Be able to view training and take surveys and assessments all from one LMS content player.
Mobile App: Improve productivity with the best mobile LMS app for your remote workforce.
Salesforce App: Shorten the path from learning to sales by making training accessible inside Salesforce.
Slack App: Make learning and training as easy as talking.
Interaction Studio: Create and track eLearning with a rapid LMS authoring tool.
Meetings: With one click, you can launch virtual meetings and classes built into your digital LMS.
Insights: Get the data you need with sophisticated and simple LMS reporting.
Gamification: Promote your corporate programs and incentivize the right learning behaviors.
Observation Checklist: Ensure competency with an LMS-based observation checklist.
eCommerce: Drive global training revenue with our eCommerce solution.
APIs: Expand your learning programs with a robust REST API library.
Learning Record Store: Capture any learning experience and gain deeper insights.

New users should choose which features they want to enable and which ones they want to leave out. It’s as easy as selecting enable and configuring or disabling features from the options on the menu outside of the box.

Step 3: Data Modeling

This step is where the transfer of existing learner data takes place. Gather, analyze, and integrate all relevant user data into the platform. Build, execute, and validate data import routines for a smooth process.

Data is valuable information that’s collected to support company decision-making and strategy, and it can be useful on multiple fronts. Data serves to benchmark what currently exists, allowing you to better understand what’s working and what’s not. Reviewing data can also instill confidence throughout your company and will enable you to be more proactive in your decisions.

The data collected will govern the impact that any decision you make will have on your business in the future.

Step 4: Business Process Transformation

Step four is vital for determining how your company will utilize the ExpertusONE platform. This is where you need to analyze where your company needs the most help to advance in your industry. How many courses will you need? How do you want to manage those courses? You have complete control over the way your platform looks and how your application of systems will improve your business.

Identify key business needs and decide the best way to solve those needs inside the platform.

Step 5: Integrations

Similar to step three, LMS integrations bring together all the components of your company into one system. This part is an essential step during setup. To execute correctly, gather settings, and implement and validate key integrations with systems external to ExpertusONE, such as SSO, SSL, and HR Data Feed.

Integrations are important as they can provide your business with the connectivity to overcome any software or hardware challenges that may arise. Without proper unification, your business’s information is scattered across software rather than in one place, and the communication between those systems is jumbled. This process can boost the speed of information flows and reduce operational costs, resulting in improved productivity and quality of operations.

Step 6: Training

Last but not least, training.

Applying a new platform requires a working knowledge of the ins and outs of the eLearning software. That is why training is vital to ensure your LMS platform runs without a hitch. No training means no one on your team will be ready or confident enough to handle different scenarios that could occur. To prevent that from happening, companies will need to identify learning leaders and give them time to learn the system so that it is optimized.

This way, when a situation pops up—ideally nothing will—select team members will be aware of the problem and know how to get everything back on track. ExpertusONE administrator training is also in place to meet the needs of your identified administrators.

Implementing a new LMS platform can be a daunting task, but with the right help, it will be entirely worth it. The right learning management system will help create a larger culture of learning inside your company. ExpertusONE’s platform facilitates both personal and holistic learning experiences to stimulate growth in all aspects. If you need assistance or have any questions, ExpertusONE’s customer service is willing to help and support you.

Reach out for a demo or contact us with any questions.